Get your trainees more committed with employee training agreement letter

Hey there, Troubleshooters! Welcome back to Troubleshooting Thursdays. If you missed our recent brief series on building a better maintenance training plan, check out How to build your next training plan and How to build a more effective maintenance training program to see how you can apply the research on how people learn in practical ways to help train your staff more effectively. Switching gears a bit here…. Today we’re looking at the value of employee training agreement letters.

If you’ve ever had a problem getting staff to turn up for training, you’ll want to read this. We hear from our clients all the time that the time available for training is limited. We get that. Workers are busy, and management and HR are busy, too. Work usually takes priority over training in the employee’s mind, and it’s not always possible to keep tabs on who’s showing up to training and to keep them coming, especially when training is voluntary.

That’s where an employee training agreement letter can be helpful. An employee training agreement letter is something that’s widely used in the business and financial world. They are official, signed agreements, and in the context of the business world, are often used to provide financing or loans, collaboration, or other support. Such letters usually outline one party’s role and responsibilities to the other party. They list the details of the agreement between the parties, with specific numbers, amounts, and types of services, etc…

However, letters like these are now being used in other contexts as well, to help solidify various kinds of commitments. They are increasingly being used in the employee-employer relationship to demonstrate an understanding of and agreement to a specific list of benefits and obligations.

Even if they are not intended to be legally binding, an employee training agreement letter can be used to encourage compliance, because when people physically put their signature on something, they’re more likely to follow through. Individuals strongly associate their signature with their identity. It has legal, social, and economic implications, and carries a certain moral weight. Not only that, research on the power of the signature has shown that signing one’s signature to something can act as a self-identity primer for behavior when accompanied by an affordance—i.e., something the person’s environment presents to their senses relating to an aspect of their identity—to influence behavior.

Below is an employee training agreement letter from an employee to an employer outlining the benefits of attending a training program, and committing the employee to a certain number of hours of training per week. You can use this as a template to help your trainees buy in to the need for training and commit to regularly spending time doing it.

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